OPEX CERTAINSCAN® DOCUMENT SCANNING SOLUTION
OPEX® CertainScan’s scanner software provides a wide range of functionality, from highly-refined paper sorting based on automatic document recognition, to automated tagging of information and validation while paper is still at hand. The platform provides several levels of intelligent document classification. Virtual batching, business rules processing, and database look-ups work in concert to assure workflows are reliably and accurately fed the appropriate business-critical information. This highly scalable platform includes quality control, information validation and performance monitoring and reporting in a total package aimed at reducing cost and end-to-end processing time for what’s now; and what’s next.
Intelligent Software for Intelligent Scanning
Capture and Recognise
Analyze and Report
Capture and RecogniSe
Save time and maximise efficiency by eliminating the need for a separate document prep step with OPEX® CertainScan® document scanning software. CertainScan provides high quality streamlined image capture and correction. Real time information lift allows inline document sorting based on page recognition and index assignment. Unique operator assisted classification capabilities enhance the fully automated features beyond that of any other integrated capture and recognise suite on the market today. Further, interactive validation of information reduces the need for disruptive rescans and accelerates operational throughput. Drive performance and improve operational flexibility no matter the capture challenge with CertainScan document scanning software.
OPEX® Post-Scan CertainScan® imports completed batches of images and metadata and performs the automated clean up and data lift functions of CertainScan in a non-real time environment. Post-Scan CertainScan allows operations to balance the need for speed of capture with inline real-time enhanced recognition. works with image and information processing on the scanner to ensure that recognition needed to sort documents and recognition steps that can be deferred – work together to optimise the capture throughput of scanner operators. In cases where the scanner is simply capturing and refining images, more robust processing and data extraction can occur in the post-scan process. This flexibility allows operation’s teams to balance complexity and time in a world of ever-changing capture challenges.
ScanLink is an Application Programming Interface (API) that allows plug-ins to influence document processing including batch naming, item classification, sort decisions and verification of the validity of batch and piece information prior to closing out the work at the scanner. ScanLink is our enhancer that works in real-time with the scanner operator to enhance the quality of tasks, transactions, and critical confirmations such as lock-box numbers.
ProcessLink is an Application Programming Interface (API) that allows for any plug-in and application to take scanned files and perform advanced image recognition, form recognition, handwriting analysis, and Ai-based processing and document classification to that batch and then re-inject new information back into the OPEX® CertainScan® software solution. This interface is supported by processes such as encryption, process-monitoring, and tracking to ensure that advanced processing steps are automatic, secure, and fully traceable by operation team supervisors.
VRS™ is an image enhancing add-on, provided by Kofax®. This well-known image enhancing platform provides a full range of image clarifying, noise reduction, background smoothing, colour detecting and drop-out tools, as well as blank page removal and image orientation options.
OPEX® Image Tools provide a more targeted set of image enhancing add-ons that focus on auto-orientation, punch-hole and dog-ear fills. These image enhancing features combined with CertainScan’s robust skew correction, edge trimming, blank page removal and compression features allow scanned documents to be more accurately checked by the scanner operator or QC technician – before documents are sent to more robust downstream image enhancement processes.
Image-Edge Binarizer is an image enhancement tool optimised for cheque scanning. The OPEX platform can provide multiple image streams in greyscale, colour and black and white. The Image-Edge add-on for MICR is optimised for cheque backgrounds to ensure that character and written information is provided as cleanly as possible to critical downstream processes that involve checks.
CertainScan Edit is a quality control and batch validation application that allows image and data and image while scanning or after batch close. Needed adjustments and enhancements to documents can be made while the paper is at hand, or operators can focus on accurate high-speed scanning knowing that clean-up and validation of exceptions will be completed later in the OPEX capture workflow. Full traceability can be enabled for CertainScan Edit, so that administrators can get a complete view of who ‘touched’ each image.
CertainScan Transform allows for scanned image and metadata formats to be tailored and re-organised for seamless import into back-end software. The Transform application is highly scalable to provide for simple needs such as metadata conversion to other file formats, all the way through business process applications that automatically re-index documents, to the creation of fully searchable pdf files.
OmniPage™ from Kofax® is a high performance, searchable pdf engine that provides some of the smallest file sizes possible, while retaining high accuracy Optical Character Recognition (OCR) for more searchable/findable documents in applications like legal search. This plug-in can be added to Transform servers to provide these capabilities to the OPEX Capture platform for a more complete and refined set of outputs for the most demanding downstream applications.
The Atalasoft plug-in for CertainScan Transform is included in each licensed version and provides format conversion and compression for image files from JPG and TIFF formats – to multi-page TIFF, pdf and pdf/a in both searchable and non-searchable variants. This is also where images can be further compressed into JPEG2000, JBIG2 and other common compression schemes.
Analyse and Report
Make decisions that drive performance with OPEX® Insight™ performance monitoring and reporting software for mailroom and scanning operations. Insight software provides real-time, shift-time and historical-time visibility of OPEX scanners and mail processing equipment, empowering customers to monitor system health and performance to fully maximise output. With focused performance monitoring and reporting modules, Insight provides the access to key performance drivers, pinpoints operational bottlenecks, and allows operational teams to analyse and adjust for optimisation of capture processing and downstream processing needs.
CertainScan Monitor™ is an application that provides tailored views of CertainScan processes within the total capture workflow. Operational staff can get an instant update on the status of work being scanned, work in the QC process, work in the post-scan processes and work that is being formatted for final output by CertainScan Transform. CertainScan Monitor ensure that workflows are flowing – as planned, and that there is visibility to exceptions and interruptions that can impact tight SLAs and cause imbalances in processing efficiency.